Coaching software for coaches in the US
CoachevaOS is all-in-one client management software for independent coaches in the US: a branded client portal, scheduling that respects each client's time zone from Eastern to Hawaii, USD invoicing and payment tracking, and an AI daily briefing that tells you which clients need attention.
How it works in the US
Paying for your plan
Plans are priced in USD and paid by card through Paddle's checkout.
Tax on your plan
Paddle is the Merchant of Record, so it works out and collects any state sales tax due on your plan.
Billing your clients
Invoice clients in US Dollar (USD), or in each client's own currency if they live abroad, and see what's paid and overdue at a glance.
Scheduling
Covers Eastern, Central, Mountain, Pacific, Alaska, Hawaii. Sessions are stored against real time zones, so you and every client, at home or abroad, see your own local time.
Plans
Starter
$22/mo
Up to 15 clients
Growth
$34/mo
Up to 30 clients
Scale
$58/mo
Up to 60 clients
Pro
$92/mo
100+ clients
14-day free trial. Final price, including any tax, is shown at checkout. Compare plans
Who uses it in the US
Client data in the US: HIPAA and state privacy laws
- Most coaches aren't HIPAA-covered entities, but if you bill insurance or work inside a clinical practice, confirm with any vendor whether they'll sign a Business Associate Agreement before you store health records.
- State laws such as California's CCPA give clients rights over their data, so keep client records in one system you can search and export.
- Keep health and progress details in the client portal, not in texts and personal email.
General guidance for coaches, not legal advice. CoachevaOS keeps each client's records, files and messages in one portal so these habits are easier to keep.
Built for your niche
Life Coaches
- Main focus area
- Confidence level
- Current challenges
Business Coaches
- Monthly revenue
- Team size
- Active leads
Fitness Coaches
- Body weight
- Body fat %
- Training experience
Nutrition Coaches
- Current weight
- Dietary preference
- Allergies / restrictions
Executive Coaches
- Current title
- Team size managed
- Leadership focus area
Frequently asked questions
Yes. Every session is stored against a real time zone and shown in each person's local time, so a 9am Pacific session reads as 12pm for an Eastern client.
Flat monthly plans by active-client count, starting at $22/month for up to 15 clients, with a 14-day free trial. No per-transaction platform fee.