Coaching software for coaches in the UK
CoachevaOS is client management software for UK coaches and personal trainers: a branded client portal, check-ins, scheduling across GMT and BST, and client invoices in pounds, with the AI daily briefing flagging who's gone quiet. Your plan is sold through Paddle, which handles the VAT on it.
How it works in the UK
Paying for your plan
Plans are listed in USD and paid through Paddle's checkout, which shows the total for your country before you pay.
Tax on your plan
Paddle is the Merchant of Record, so it charges and accounts for any UK VAT on your plan and issues a VAT invoice.
Billing your clients
Invoice clients in British Pound (GBP), or in each client's own currency if they live abroad, and see what's paid and overdue at a glance.
Scheduling
Covers GMT (UTC+0), BST (UTC+1, summer). Sessions are stored against real time zones, so you and every client, at home or abroad, see your own local time.
Plans
Starter
$22/mo
Up to 15 clients
Growth
$34/mo
Up to 30 clients
Scale
$58/mo
Up to 60 clients
Pro
$92/mo
100+ clients
14-day free trial. Final price, including any tax, is shown at checkout. Compare plans
Who uses it in the UK
Client data in the UK: UK GDPR and the Data Protection Act 2018
- Health, injury and body-composition data is special category data, so record why you need it and keep it out of spreadsheets and messaging apps.
- You're the controller of your clients' data; ask any software vendor for its data processing terms and where data is stored.
- Clients can ask to see, correct or delete their data, so keep it in one system you can actually search.
General guidance for coaches, not legal advice. CoachevaOS keeps each client's records, files and messages in one portal so these habits are easier to keep.
Built for your niche
Fitness Coaches
- Body weight
- Body fat %
- Training experience
Nutrition Coaches
- Current weight
- Dietary preference
- Allergies / restrictions
Executive Coaches
- Current title
- Team size managed
- Leadership focus area
Life Coaches
- Main focus area
- Confidence level
- Current challenges
Frequently asked questions
Yes for client management: the portal, check-ins, scheduling, invoicing and AI alerts. It doesn't include a workout builder or exercise library, so PTs typically run it alongside their programming tool.
Yes. Set GBP as a client's billing currency and their invoices, packages and payment status are tracked in pounds.
Paddle, as Merchant of Record, charges any VAT due on your plan and issues the VAT invoice.
Yes. Sessions are stored against real time zones, so times stay correct across the clock change and for clients in other countries.