AI coaching client management software, built around the actual job
CoachevaOS is AI-powered coaching client management software for independent coaches — not a course platform, not a coaching marketplace, and not workout- or meal-programming software. It's the operating system around your coaching: client records, programs, chat, scheduling, billing, documents, a lead pipeline, and an AI daily briefing that flags who needs your attention, all in one connected workspace.
Most independent coaches run their practice across five tools that were never designed to talk to each other: a spreadsheet for client progress, WhatsApp for day-to-day messages, email for follow-ups, Calendly for bookings, and a Google Drive folder for everything else. Nothing shares context, so every client relationship lives in fragments across your phone and laptop. CoachevaOS started from that exact frustration.
What CoachevaOS actually does
Branded client portal
Each client gets their own home for the relationship, not a shared inbox thread.
Scheduling & booking
Session booking tied to your real availability, with Google Meet, Zoom, Calendly, and Cal.com support.
Billing & payment tracking
Payment and subscription status visible per client, so nothing gets missed at renewal.
Lead pipeline
A Kanban board for growing your own practice, from first contact to signed client.
AI daily briefing
One morning summary of who needs your attention today, drafted from real client activity.
Niche-specific custom fields
Starter templates for 12+ coaching niches, fully editable to match how you actually work.
Who it's for
CoachevaOS is niche-agnostic by design — the same platform works for any 1:1 coaching practice, with starter templates pre-loaded for:
What we believe
You own your data
Every client record, note, and conversation belongs to your practice. If you ever leave, it leaves with you.
Built for solo practices, not enterprises
No seat licenses, no admin hierarchies to configure. CoachevaOS is sized for one coach running their own business, from day one to two hundred clients.
AI that drafts, you approve
Every AI-generated message, follow-up, or plan is a draft you review before anything reaches a client. Nothing is ever sent on your behalf automatically.